Never miss a deadline. We track every filing, renewal, and return so you stay compliant year-round.
Running a company in Zimbabwe comes with a continuous stream of regulatory obligations. Annual returns, tax filings, NSSA contributions, council licences, supplier registrations — miss any one of them and you face penalties, loss of tax clearance, or even having your company struck off the register entirely.
The problem is that most business owners are focused on running their business, not tracking filing calendars. And if you are in the diaspora with no one on the ground in Harare, staying on top of Zimbabwe’s compliance requirements is even harder.
Our Compliance Monitoring Service acts as your regulatory early warning system. We build a personalised compliance calendar for your company, send you reminders before every deadline, and — on higher plans — handle the filings on your behalf. The result: no surprises, no penalties, and no risk of losing the company you worked hard to build.
Every registered company in Zimbabwe has ongoing obligations to multiple government agencies. Here is the complete list of what you need to track:
Every company must file an annual return within 21 days of its incorporation anniversary each year. The government filing fee is approximately $55 USD. Late filing attracts a penalty of up to ZWL 1,000 per year of default. Persistent failure to file will result in the Registrar issuing a notice of intended strike-off, and ultimately, your company being removed from the register.
The annual return confirms your company’s current directors, secretary, registered office address, and share capital. It is the single most important compliance filing for any Zimbabwe company. Read our full guide to annual returns.
All companies must file tax returns with the Zimbabwe Revenue Authority (ZIMRA) through the TaRMS portal (Tax Revenue Management System). The key filings include:
Visit our ZIMRA and tax registration guide for full details on each filing obligation.
The ITF263 is your company’s tax clearance certificate, issued by ZIMRA. It is automatically generated through TaRMS only when your company is fully compliant with all tax obligations. Without a valid ITF263, you cannot:
The National Social Security Authority (NSSA) requires monthly contributions for all employees. The total contribution rate is 9% of basic salary, split between employer (4.5%) and employee (4.5%). Contributions are due by the 10th of the month following the pay period.
Late payment attracts a 10% surcharge plus interest. Persistent non-compliance can result in prosecution of directors. NSSA compliance is also checked when applying for government tenders and certain licences.
Every business operating from a physical premises needs a business licence from the relevant city or town council. Licences must be renewed annually, usually in January. The fee varies by council, business type, and location — typically between $50 and $500 per year for small to medium businesses. Operating without a valid business licence is a criminal offence.
If your company supplies goods or services to government entities, you must be registered with the Procurement Regulatory Authority of Zimbabwe (PRAZ). Registration must be renewed annually. PRAZ requires a valid ITF263, proof of NSSA compliance, and up-to-date company registration documents. Without PRAZ registration, you are locked out of all public procurement opportunities.
Many business owners treat compliance as a low priority — until it costs them. Here is what actually happens when you fall behind:
The Registrar of Companies can initiate strike-off proceedings against any company that fails to file annual returns. Once struck off, the company ceases to exist as a legal entity. It cannot trade, enter contracts, sue or be sued, or hold property. Restoring a struck-off company is possible but expensive — it requires a High Court application, which can cost $1,000 or more in legal fees, plus all outstanding filing fees and penalties.
Miss a single ZIMRA filing or payment, and your ITF263 disappears from TaRMS. Without it, you are locked out of government tenders, PRAZ registration, and certain banking services. For companies that depend on government contracts, losing your ITF263 even temporarily can mean losing your biggest revenue stream.
ZIMRA penalties are severe and compounding:
Late NSSA contributions attract an immediate 10% surcharge on the amount due, plus interest for each month of delay. NSSA has the power to garnish bank accounts and seize assets for persistent non-payment. Directors can be held personally liable.
Under the COBE Act and the Income Tax Act, directors can be held personally liable for certain compliance failures. This includes unpaid PAYE (directors become personally liable for unremitted employee tax), persistent failure to file annual returns, and trading while the company is struck off. Personal liability means your own assets — not just the company’s — are at risk.
We have designed this service specifically for Zimbabwe companies — whether you are based in Harare, Bulawayo, or anywhere in the diaspora. Here is exactly what you get:
Within 48 hours of signing up, we build a custom compliance calendar based on your company’s incorporation date, financial year end, VAT registration status, employee count, and industry. Every deadline that applies to your specific company is mapped out for the full year ahead.
You receive reminders at 30 days, 14 days, and 7 days before every deadline via both email and WhatsApp. Each reminder includes:
You can nominate up to three contacts to receive reminders — ideal if you want your accountant, co-director, or local representative to also be notified.
On the Monitor + File and Full Compliance plans, we handle the entire annual return process for you. We confirm your current directors, secretary, and registered office details, prepare the return form, file it with the Registrar, pay the government fee on your behalf, and send you confirmation once it is accepted.
For every ZIMRA filing deadline, you receive a detailed checklist of what ZIMRA needs — financial statements for income tax, sales records for VAT, payroll summaries for PAYE. On the Full Compliance plan, we liaise directly with ZIMRA on your behalf to resolve queries, request extensions, or clarify obligations.
We track your monthly NSSA payment obligations and send reminders before the 10th of each month. We also flag any changes to NSSA contribution rates or thresholds so you are never caught off guard.
Business licence renewal dates vary by council. We track your specific renewal date and remind you well in advance, including the documents typically required by your council.
On the Full Compliance plan, you receive a quarterly report summarising your compliance status across all obligations. The report uses a simple traffic-light system: green (compliant), amber (deadline approaching), red (overdue or at risk). This gives you and your board a clear picture at a glance.
Zimbabwe’s regulatory environment changes frequently. When new Statutory Instruments, ZIMRA practice notes, or regulatory changes affect your compliance obligations, Full Compliance clients receive a priority alert explaining what changed, what it means for their company, and what action to take. The COBE Act re-registration requirement (S.I. 108/2025) is a perfect example of the kind of change we flag immediately.
Choose the level of support that fits your company. All plans include a one-time compliance audit when you sign up.
| Plan | Annual Fee | What’s Included |
|---|---|---|
| Monitor | $100/year | Personalised compliance calendar, email + WhatsApp reminders at 30/14/7 days, NSSA and council licence tracking, up to 3 nominated contacts |
| Monitor + File | $200/year | Everything in Monitor, plus annual return preparation and filing with the Registrar (government fee included), document checklist for every ZIMRA deadline |
| Full Compliance | $350/year | Everything in Monitor + File, plus ZIMRA liaison and query resolution, quarterly compliance health report, priority regulatory change alerts, dedicated compliance officer |
All prices are in USD. Government filing fees are included in the Monitor + File and Full Compliance plans (annual return fee only — ZIMRA and NSSA payments are your own obligation). Plans renew annually. You can upgrade or downgrade at any time.
Need compliance monitoring for multiple companies? Contact us for volume pricing.
In principle, every registered company in Zimbabwe needs to track its compliance deadlines. In practice, some companies are at higher risk than others:
If you registered a company in Zimbabwe but live in the UK, South Africa, Australia, or anywhere else, compliance is your biggest vulnerability. You may not receive physical mail from the Registrar or ZIMRA. You may not be aware of regulatory changes published in the Government Gazette. And you certainly cannot walk into the Registrar’s office in Harare to check on your filing status. Our service bridges that gap entirely.
New companies often do not realise the full extent of their ongoing obligations. You registered your company, got your CR14 and CR6, registered with ZIMRA — and then what? Many new companies miss their first annual return deadline simply because nobody told them it was due. Our onboarding compliance audit catches everything from day one.
If you already know you have missed deadlines, the worst thing you can do is ignore it further. Penalties compound, and the Registrar’s strike-off process moves forward whether you are aware of it or not. We start by auditing your current status, identifying what is overdue, and creating a clear remediation plan to bring you back into compliance.
If government tenders or PRAZ procurement are part of your revenue model, compliance is not optional — it is a prerequisite. A lapsed ITF263 or expired PRAZ registration means you cannot even submit a bid. Our monitoring ensures you are always tender-ready.
Once you have employees, your compliance obligations roughly double. PAYE, NSSA, WCIF (Workers Compensation Insurance Fund), and employment law obligations all come with their own deadlines and penalties. The Full Compliance plan tracks all of these for you.
Choose your plan and provide your company details — company name, registration number (CR number), incorporation date, financial year end, VAT registration status, and number of employees. You can sign up via WhatsApp, email, or our contact form. The whole process takes less than 10 minutes.
Within 48 hours, we conduct a full compliance audit of your company. We check your annual return filing history with the Registrar, verify your ZIMRA status (as far as publicly accessible), confirm your NSSA registration, and check your council licence status. You receive a written report showing exactly where you stand — what is compliant, what is due soon, and what is overdue.
From that point forward, you are on autopilot. Your personalised compliance calendar drives automated reminders via email and WhatsApp. On higher plans, we handle filings directly and send you quarterly reports. If a new regulation affects your company, you hear about it from us before you hear about it anywhere else.
We track all major Zimbabwe corporate compliance deadlines including: annual returns to the Registrar of Companies, ZIMRA income tax and VAT returns, PAYE submissions, quarterly provisional tax payments (QPDs), NSSA monthly contributions, council business licence renewals, PRAZ supplier registration renewals, and any new regulatory requirements such as the COBE Act re-registration under S.I. 108/2025. If a deadline applies to your company, it goes on your calendar.
That is exactly the situation this service is designed to help with. We start every engagement with a compliance audit to identify all outstanding obligations. If you have missed deadlines, we prepare a prioritised remediation plan — tackling the most urgent issues first (such as preventing a strike-off or restoring a lapsed ITF263). On the Monitor + File and Full Compliance plans, we handle overdue annual return filings directly. For ZIMRA issues, we liaise with the revenue authority on your behalf to negotiate payment plans or resolve queries. Many of our clients came to us already behind, and we brought them back to full compliance.
You receive reminders via both email and WhatsApp at three intervals: 30 days before, 14 days before, and 7 days before each deadline. Each reminder includes a specific document checklist for that filing. You can nominate up to three contacts to receive reminders — for example, yourself, a co-director, and your accountant. If a deadline passes without confirmation of filing, we follow up with a direct call or WhatsApp message to ensure nothing is missed.
Yes — depending on your plan. The Monitor plan ($100/year) provides reminders only. The Monitor + File plan ($200/year) includes annual return preparation and filing with the Registrar of Companies. The Full Compliance plan ($350/year) adds ZIMRA liaison — we communicate with ZIMRA on your behalf to resolve queries, confirm filing status, and request extensions where needed. For actual tax return preparation (income tax computations, VAT returns), we work with licensed tax practitioners and can arrange this as an add-on service through our ZIMRA services page.
Yes, they are complementary but distinct services. A company secretary handles corporate governance — board meeting minutes, resolutions, statutory registers, share transfers, and shareholder communications. Compliance monitoring focuses on the regulatory filing calendar — ensuring you never miss an annual return, tax filing, NSSA payment, or licence renewal. Think of the company secretary as managing the internal governance of your company, while compliance monitoring manages your obligations to external regulators. Many of our clients use both services together for complete coverage, and we offer a bundled discount when you combine them. See our pricing page for details.
Compliance monitoring works best as part of a complete corporate governance package. Consider combining it with:
From $100/year, get a personalised compliance calendar, WhatsApp and email reminders, and the peace of mind that comes from knowing your company is fully compliant. Sign up takes less than 10 minutes.
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